Data Management and Sharing Plans

A Data Management and Sharing Plan (DMSP), here referred to simply as a plan, is usually a short document submitted with a grant application explaining how the project will adhere to general data management best practices and to the funder’s specific data policies. Most funding agencies require a plan with every funding proposal, and plans can play a role in a funder’s award decision. 

Getting Started

  1. Check the requirements for your funding opportunity.
    Requirements and plan formats vary from funder to funder, year to year, and by funding opportunity. Check your specific funding call for plan requirements and links to data policies.
  2. Consult a template and/or example plans.
    Even if you have applied for a similar grant before, plan formats change. Some funders now require specific forms instead of narrative plans. Check the funding opportunity for links to guidance, resources, and the required plan format.
  3. Consider your data management needs.
    If you’re not sure where to start, try our Data Management Planning Workbook, which provides simple questions to help you anticipate your data management and sharing needs. For data management suggestions and best practices, check out our Self-Guided Data Management Workshop.
  4. Be realistic.
    Funders expect you to stick to your plan, so be realistic about what is feasible with your time and resources. Remember to check your preferred repository for space limitations and deposit fees. Any necessary costs will need to be included in your grant budget.

Choosing a Repository

Plans typically ask you to name the repository or repositories where you intend to share your data. Check your funding opportunity to see if your funder requires or recommends specific repositories for research on your topic. If not, a domain repository that you already know and trust for finding data in your field is usually the best option for maximizing your research impact.

If there is no relevant domain repository for your data, the Illinois Data Bank is a great, no-cost option for open-access data sharing and provides DOIs, curation, and long-term preservation. The Illinois Data Bank is CoreTrustSeal certified and meets data sharing requirements for federally funded research.

If you’re not sure where to share your data, please reach out to us. We’re happy to help you find the repository that’s right for you.

Help with Your Plan

The Research Data Service provides expert guidance on data management and fast, free, and confidential feedback on draft plans. To get in touch, send us an email or fill out our Consultation Request form. For plan reviews, please include a copy of your draft plan, a link to the funding announcement, and your Sponsored Programs Administration (SPA) deadline. Plan reviews typically take two business days, although more time is appreciated when possible.